Gavel club : Club Roles and responsibilities

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SERGEANT AT ARMS ( SAA)

The Sergeant At Arms is responsible for keeping and maintaining club property. SAA should set up the meeting room before meetings . Arrange the room and equipment at least 10 minutes before the meeting begins. Make sure the lectern is in place, and the banner displayed. Organise timing device, stop watch , trophies, ribbons etc
The Sergeant At Arms calls the meeting to order strictly on the advertised start time. Download the script

GAVELIER OF THE DAY or ( GAOD )

Gavelier of the day is in charge of the meeting. He is also the Master of ceremonies and host. The agenda has been set for the day by the VP Education and the participants notified. In some clubs the meeting schedule is prepared by the GAOD in co-ordination with VP-Education. The Gavelier of the Day’s ( GAOD) duties start by confirming and coordinating with the role players about their availability for the role. If a role player is not available, the GAOD has to coordinate with the VP Education to find a replacement. At the session, the GAOD controls the meeting flow and keeps the meeting on time. He introduces all the role players. If it is a theme meeting he finalizes the theme for the meeting. He can select any relevant topic as the theme. Collect some details such as class, hobbies etc about all the role players which he can use to introduce. Download the script

AH COUNTER

Throughout the meeting, AH counter will listen to everyone for sounds and long pauses used and writes down how many filler sounds or words each person used. Download the script

TIME KEEPER
 

WORD MASTER & GRAMMARIAN

It is the Word master’s responsibility to introduce a new word to the club. The word should help members increase their vocabulary – a word that can be incorporated easily into everyday conversation. He can send in the word to the members in advance so that the speakers can try to incorporate the word into their speeches.
The Grammarian is the watchdog for good usage of the language. He comments on the use of language during the course of the meeting, and provides examples of eloquence and also corrections. Choose your own word. Here word “SPLENDID” is used as an example. Download the script

TABLE TOPIC MASTER

In Gavel clubs, a specific set of people are assigned certain roles at a particular session. They get the opportunity to speak in front of the meeting. But what about the others, who have not been assigned a role? The Table Topics session comes to the rescue. The Table Topics Master shall call upon non-role players. Introduce stimulating, realistic and useful topics that Gaveliers can easily speak about. Avoid lengthy topics. If possible, give topics as per the theme of the day. Read out the topic, repeat it and then call a speaker. That way the listening skills of the members will improve.. Download the script
 

GENERAL EVALUATOR

The General Evaluator carefully watches and listen the whole meeting. He should sit at the back to see the whole meeting procedure. He looks for good and less-than-desirable examples of preparation, organization, delivery, enthusiasm, observation and general performance of duties. He shall promote improvements and ensures the standard of excellence. He is the champion of quality control and process improvement of the club meeting. He conducts evaluation session and gets the reports from the timer, AH counter, Wordmaster & grammarian. Finally he comments about the role players & gives his recommendation to the club to improve club quality. Download the script
 

ICE BREAKING SPEECH  DETAILS

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