Toastmasters: Why Attend
( Here are 9 good reasons. )
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Spencer, DTM : I always look forward to our
district’s bi-annual club-officer training sessions, and am surprised if I
see any empty chairs. There are so many good reasons to attend these events!
However, when I speak to individual club officers, I sometimes hear
indifference or reluctance to take advantage of this wonderful resource.
Instead of, “of course, I’ll be there!” I hear, “Oh, I used to go to those
when I first joined, but I don’t need training any more.” Or “Why bother? I
have the manual, isn’t that enough?”
For the benefit of current club officers, their area governors and anyone
thinking about serving on their club’s executive board in the future, here
are some reasons to attend your next mid-year training:
1. Help your club earn a point in the Distinguished Club Program (DCP).
Don’t think of it as a duty, but as an opportunity for you and your fellow
officers to have direct impact on your club’s success for the year. Earning
one DCP point – by having at least four current club officers attend both
initial and mid-year training – means that you and your club’s leaders have
demonstrated a unified commitment to achieve club, district and TI goals.
What a great example you are to all your members!
2. Get direct access to your district leaders and the
important information they have to share. Area and division governors, as
well as other district leaders, attend the training sessions, often as
facilitators. They bring news from TI headquarters, announcements of coming
district events and a wealth of knowledge about our program. Don’t hesitate
to approach them individually for advice. They have relevant personal
experience, as well as access to resources that can help you achieve club
and personal goals.
Don’t be a passive listener; bring a list of your questions and concerns so
you can take advantage of this forum. (Note: Even if you’ve filled this same
officer position in the past, some of the guidelines may have changed!
Attend and review the current club officer manual to ensure you have timely
3. Share your own ideas and experiences with other
officers at your table. Personal growth is subtle; we often aren’t aware of
how much knowledge and experience we are gaining while developing new skills
and handling new responsibilities. But when we participate in our mid-year
training session, we suddenly realize how much we have learned since July!
Now, instead of merely receiving information from the trainer, you may find
yourself sharing unique, practical insights with the other participants at
your table. Appreciate this validation of the skills and wisdom you are
acquiring in your role as a club officer!
4. Achieve your goals by networking with members from other clubs.
A training session is the perfect place to connect with experienced,
supportive individuals who can offer advice and assistance. Ask vice
presidents of education who have scheduled their spring speech contests to
help find seasoned members to serve as judges or other contest officials.
After one club president training session in my district, the participants
decided to maintain contact via e-mails and monthly dinner meetings. They
continued to advise and support each other during the rest of their term in
office. Not surprisingly, their clubs each achieved at least seven DCP
points for the year.
5. Build on the personal relationships you formed at the last
training. You may not have the same trainer, but you will see
familiar faces. Socializing and nurturing relationships outside your club is
a wonderful benefit of attending these training sessions. Not only do
friendships make the event more enjoyable, they also enrich your experience
within our international organization. The members of your extended
Toastmasters family are eager and happy to share ideas, activities and
growth opportunities that will nurture your development as a Toastmaster,
communicator and leader. Some will become very special long-term friends.
6. Expand your network by meeting new club officers. Every
training event is attended by a different mix of district dignitaries,
trainers and participants. Your table is likely to include newly elected
officers who will begin serving their clubs in January. Take time to
introduce yourself, help newcomers feel welcome, and find common ground that
will contribute to a friendly, supportive atmosphere for everyone. Don’t
feel that you must restrict your conversation to Toastmasters issues; share
your career goals and other information that will allow you to expand your
personal and business network.
7. Revisit the goals you set in July, and determine the best use of
your time and energy for the second half of your term. Your year is
half over! Think of this meeting not only as training but as a time for
reflection, review and reassessment. Share your progress and achievements to
date and consider where you need to spend more time and focus. Based on the
discussion you have with your trainer and fellow club officers, what is the
best way to spend the remaining six months of your year in office?
8. Introduce your mentees to leadership opportunities. In
a few months you’ll be handing over your club officer role to another
member, perhaps someone you’ve already been mentoring toward that goal. Who
has impressed you with their desire and potential to take on a Toastmasters
leadership position? Why not invite that person to attend a training session
with you, as a guest observer? While that person’s attendance does not count
toward your club’s DCP credit, most sessions can accommodate interested
members who would like to observe. With prior approval of your local
training coordinator, offer to accompany your interested club members to a
session, and introduce them to your friends.
9. Explore other Toastmasters leadership roles, so you can serve in
a different spot next year. Whether you ask at your training table
or approach other members during the social time, feel free to request input
about the duties, benefits and challenges of serving in various Toastmasters
leadership positions. If you would like to run for a different club position
next year, consider attending a second training session. This way, you can
hear more about the role of educational vice president, club treasurer, etc.
Also, don’t hesitate to ask, “What does an area governor do?” or “How does
someone become a district parliamentarian?” Who knows? Next year you may not
only be looking forward to attending a club officer mid-year training
session, you may be leading it!
Shelia Spencer, DTM, has held all club
offices and is grateful for the experiences of each. She is an active
Toastmaster and freelance writer living in New York. Reach her at