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What is a Tender ?

"Tender" means an invitation to offer for an item/items or work. All Public Sector purchases/Contracts in India, over a certain value has to be publicly notified through Tender Notices which are advertised through All India Newspapers, Trade Journals, Departmental Publications and Notice Boards, and now on Internet. An estimated Rs.300 billions (US$ 6.6 billions) worth of equipment and services are procured annually through All India Tenders.

Types Of Tenders
Broadly, there are four types of Tenders: Limited Tendering, Open Tendering, Single Tendering and Verbal Tendering

Limited Tendering :
This involves issuing Tender to few selected tenderers only.

Open Tendering :
This means that the Tender is open to any supplier who can quote for the materials as per requirements. This is usually done by publishing the Tender Notice in Newspapers/Trade journals/Internet and other bulletins.

Single Tendering :
Single Tendering means sending the Tender to one particular party. Normally, it is either for an item where there is only one supplier or for an item where the purchaser has developed confidence in one supplier only and would just like to verify the current price, delivery etc. Single Tenders are also sent for items of proprietary nature.

Verbal Tendering :
Where there is hardly any time to wait for the supplier to quote Verbal Tendering becomes necessary. This could either be done by telephoning the supplier or across the table.

A Tender Notice gives the following details :

Type of Item/Work enquired for.

Name and Address of the Tender Authority

The Tender Enquiry reference Number/Date

The cost and the last date for collection of Bid Document

Earnest Money Deposit – This deposit is refunded to unsuccessful Tenderers

Due Date/Time – The last Date/Time for submission of Tender papers

Opening Date – The date, time and venue of opening of the sealed Tenders in presence of representatives of Tenderers

Pre-qualification of Tenderers – The criteria/qualifications that will be considered before issuing Tender Documents to a Tenderer.

Estimated cost of Item/Work – Mentioned in selected Tenders


Any other Instructions/Information

Collection of Bid Documents/Tender Papers :
Interested parties, to collect / Purchase the Tender / Bid Documents on payment / free of cost, as the case may be. Every Tender quotation has to be accompanied by the Tender Documents.

Submission of Offers :
The Quotation has to be submitted along with all other Documents as stipulated by the Tender Authority in the Tender Notice.

Attending Tender opening :
Representative of the Tenderers are allowed to attend Tender opening. The activity during Tender opening is to list down the names and addresses of the Tenderers, note down all the rates/freight charges/taxes etc. and details of whether - EMD paid, Tender Document purchased, any Tender quotation is rejected, if so for what reasons. The comparative statement of all the rates offered and other terms like freight forwarding, quality assurance, Taxes, identifying the Lowest (L1, L2, L3) Offers etc. When the Order will be issued and to which parties/Party.

Periodic updates and Post-Tender status :
The concerned parties regularly follow up and ensure that the Purchase/Work Order is issued.

Negotiation :
If for some reason, the party is not able to comply with the terms of the Order, an amendment to the Order needs to be issued. The order may not necessarily be placed on L1 since, various other criteria like past performance of the party, urgency of the requirement etc. are also considered before decision is taken. In some cases orders are divided between two or three parties. At times L2 is asked to work/supply at L1 rates. In these situations, negotiation plays an important role especially in cases where multiple technology, high value Items/Work are involved.

Latest Government Tenders

Government of India tender site

Sarkari Tenders new
the largest repository of government tenders - the most popular online destination for government tenders, RFPs, RFQs, RFX in India

International Tenders
Tenders ZEAL is one of the best International Tenders Notification Portal that keeps you updated with all the latest International Tender Notices

India’s No. 1 tender portal offers tenders information published by different government departments, PSUs, Corporate, Institutes, Educational trusts etc. across India and worldwide

Tender Info provides you with latest tender related information from all the across the globe be it from Europe, United States, Canada, Asia, Africa, Middle east and others

Make the world your marketplace! Access a comprehensive set of online tools for organizations involved in global B2B, including access to over one thousand new trade leads every day.

Tender Circle
A comprehensive vortal on tenders. Includes tenders categorised by type, region and issuing authority. Also has postings of new tenders and tenders due.

Australian and New Zealand tenders
Australian, New Zealand and international tenders. A complete tendering and procurement network.

Tender Times   
A good place to check out for most Indian (and global) tenders online. The site also has news updates, tender openings and bids.

Tender Home
Get information about tenders floated by the Government of India and public sector and private sector companies.
Tender Notices
Searchable either state-wise or by product, the database contains tenders floated both by the government and private companies.

South Australian Government's tender
South Australian Tenders and Contracts provides electronic access to all publicly available government bidding opportunities

SAARC Countries tenders
Tender Notices - Global as well as Domestic Tenders are published 

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