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Useful Tips
What is a Tender ?
"Tender" means an invitation to offer for an item/items or work. All Public
Sector purchases/Contracts in India, over a certain value has to be publicly
notified through Tender Notices which are advertised through All India
Newspapers, Trade Journals, Departmental Publications and Notice Boards, and
now on Internet. An estimated Rs.300 billions (US$ 6.6 billions) worth of
equipment and services are procured annually through All India Tenders.
Types Of Tenders
Broadly, there are four types of Tenders: Limited Tendering, Open
Tendering, Single Tendering and Verbal Tendering
Limited Tendering :
This involves issuing Tender to few selected tenderers only.
Open Tendering :
This means that the Tender is open to any supplier who can quote for the
materials as per requirements. This is usually done by publishing the Tender
Notice in Newspapers/Trade journals/Internet and other bulletins.
Single Tendering :
Single Tendering means sending the Tender to one particular party.
Normally, it is either for an item where there is only one supplier or for
an item where the purchaser has developed confidence in one supplier only
and would just like to verify the current price, delivery etc. Single
Tenders are also sent for items of proprietary nature.
Verbal Tendering :
Where there is hardly any time to wait for the supplier to quote Verbal
Tendering becomes necessary. This could either be done by telephoning the
supplier or across the table.
A Tender Notice gives the following details :
Type of Item/Work enquired for.
Name and Address of the Tender Authority
The Tender Enquiry reference Number/Date
The cost and the last date for collection of Bid Document
Earnest Money Deposit This deposit is refunded to unsuccessful Tenderers
Due Date/Time The last Date/Time for submission of Tender papers
Opening Date The date, time and venue of opening of the sealed Tenders in
presence of representatives of Tenderers
Pre-qualification of Tenderers The criteria/qualifications that will be
considered before issuing Tender Documents to a Tenderer.
Estimated cost of Item/Work Mentioned in selected Tenders
Any other
Instructions/Information
Collection of Bid Documents/Tender Papers :
Interested parties, to collect / Purchase the Tender / Bid Documents on payment
/ free of cost, as the case may be. Every Tender quotation has to be accompanied
by the Tender Documents.
Submission of Offers :
The Quotation has to be submitted along with all other Documents as
stipulated by the Tender Authority in the Tender Notice.
Attending Tender opening :
Representative of the Tenderers are allowed to attend Tender opening. The
activity during Tender opening is to list down the names and addresses of the
Tenderers, note down all the rates/freight charges/taxes etc. and details of
whether - EMD paid, Tender Document purchased, any Tender quotation is rejected,
if so for what reasons. The comparative statement of all the rates offered and
other terms like freight forwarding, quality assurance, Taxes, identifying the
Lowest (L1, L2, L3) Offers etc. When the Order will be issued and to which
parties/Party.
Periodic updates and Post-Tender status :
The concerned parties regularly follow up and ensure that the Purchase/Work
Order is issued.
Negotiation :
If for some reason, the party is not able to comply with the terms of the
Order, an amendment to the Order needs to be issued. The order may not
necessarily be placed on L1 since, various other criteria like past performance
of the party, urgency of the requirement etc. are also considered before
decision is taken. In some cases orders are divided between two or three
parties. At times L2 is asked to work/supply at L1 rates. In these situations,
negotiation plays an important role especially in cases where multiple
technology, high value Items/Work are involved.
Latest Government
Tenders
Government of India tender site
Sarkari Tenders new
http://www.sarkaritenders.com/
the largest repository of government tenders - the most popular online
destination for government tenders, RFPs, RFQs, RFX in India
International Tenders
Tenders ZEAL is one of the best International
Tenders Notification Portal that keeps you updated with all the latest
International Tender Notices
TenderTiger
http://www.tendertiger.com/
Indias No. 1 tender portal offers tenders
information published by different government departments, PSUs, Corporate,
Institutes, Educational trusts etc. across India and worldwide
Tender Info
www.tendersinfo.com.
Tendersinfo.com provides you with latest tender related information from all the
across the globe be it from Europe, United States, Canada, Asia, Africa, Middle
east and others
Worldbid
www.worldbid.com
Make the world your marketplace! Access a comprehensive set of online tools for organizations involved in global B2B, including access to over one thousand new trade leads every day.
Tender Circle
http://www.tendercircle.com
A comprehensive vortal on tenders. Includes tenders categorised by type, region and issuing authority. Also has postings of new tenders and tenders due.
Australian and New Zealand tenders
www.tenders.com.au
Australian, New Zealand and international tenders. A complete tendering and procurement network.
Tender Times
http://www.tendertimes.com
A good place to check out for most Indian (and global) tenders online. The site also has news updates, tender openings and bids.
Tender Home
http://www.tenderhome.com
Get information about tenders floated by the Government of India and public sector and private sector companies.
Tender Notices
http://www.tendernotices.net
Searchable either state-wise or by product, the database contains tenders floated both by the government and private companies.
South Australian Government's tender
http://www.tenders.sa.gov.au/
South Australian Tenders and Contracts provides electronic access to all publicly available government bidding opportunities
SAARC Countries tenders
http://www.saarctenders.com/
Tender Notices - Global as well as Domestic Tenders are published
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